Arts Commission Senior Program Associate
Positions allocable to this class report to a Chief II, Arts Commission Programs, a Chief I, Arts Commission Programs, or an Arts Commission Manager. Under broad policy direction and with a high level of independence, positions develop and administer a comprehensive Arts Commission project or small program to expand accessibility of the arts in Los Angeles County. Incumbents also provide technical guidance to consultants and vendors. Positions in this class are distinguished from the lower level class of Arts Commission Program Associate by their responsibility to coordinate the overall efforts to complete a distinct Commission project or to manage a small Arts Commission program.
Essential Job Functions
Provides the general conceptual and philosophical framework for assigned projects and formulates, implements, and administers effective systems to ensure project completion within budget and in compliance with contracting guidelines.
Evaluates the effectiveness of projects and small programs and makes procedural or system recommendations to insure successful implementation and adherence to policies, procedures, guidelines, and strategies that govern program initiatives.
Develops and implements guidelines, procedures, and standards to ensure that the training offered to program constituents is relevant, that the instructors have the appropriate background and expertise, and that the course materials are complete.
Provides management, vendors, and consultants with the latest research and trends that impact Commission programs in the areas of contract monitoring, arts and cultural policy, and nonprofit arts management.
Manages the analysis and preparation of the program budget and the maintenance of financial records.
Researches and analyzes federal, state, and local funding opportunities pertaining to the assigned programs or services and makes recommendations for developing budget or grant proposals.
Represents the Arts Commission with affiliated organizations, at public events and meetings, and makes presentations at program-related events, symposiums. and workshops to increase public awareness of the Arts Commission's programs and services.
Serves as a liaison with Commissioners, Board Deputies, County departments, and other government agencies, community groups, and private organizations for assigned programs or grants.
Coordinates multiple phases of the contracting process including the development of budgets and scope of services, the review of contractor eligibility requirements to participate, and assisting with contract monitoring to ensure compliance with Commission policies and guidelines as well as state and federal funding guidelines.
Conducts administrative studies of programs and practices and prepares detailed project status reports and specialized reports as requested by the Arts Commission and the Board of Supervisors.
Assists in the formulation, implementation, and administration of Arts Commission programs.
Responds to inquiries from grantees, consultants, students, and County staff regarding program services and related issues.
May supervise lower level staff.
Graduation from an accredited four (4) year college or university with a Bachelor's degree in arts administration* -AND- three (3) years of progressively responsible arts program management** experience in a staff capacity***.
Special Requirement Information:
*In order to receive credit for any degree, such as a Bachelor's degree, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization, with your application at the time of filing, or within 15 calendar days of filing.
**Arts Program Management is defined as: Administrative, fiscal and policy development and management for arts programs and/or projects for program implementation strategy, selection and management vendors and/or artists, identifying and management of stakeholders and/or professional personnel, providing public information for programs or projects, allocation of funding, management of contracts, budgets and fiscal processes.
***Staff Capacity: Is defined as worked performed to assist and support administration by performing research, analysis and making recommendations to administration for the solution of problems such as organization, use of personnel, allocation of funds, workload and workload fluctuations, or programs and procedures for accomplishing work objectives.
Experience in creating and revising fiscal policies for new or existing arts projects or related programs.
Experience in managing budgets, processing expenditures, and tracking revenues for an arts program, theater, or related project.
Experience in selecting vendors and/or contractors for arts or related programming and/or projects.
A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
2 - Light. Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.
This examination will consist of an evaluation of experience based on application information and supplemental questionnaire weighed 100%. Each candidates' background will be evaluated on the basis of information provided on his/her County of Los Angeles Employment Application and Supplemental Information Questionnaire that pertains to the areas of SELECTION REQUIREMENTS and DESIRABLE QUALIFICATIONS to determine the level and scope of the candidate's job preparation for this position.
Candidates must achieve a minimum passing score of 70% or higher on the examination in order to be placed on the eligible list.
Final results will be sent by US mail. Scores cannot be given over the phone.
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. Applications will be processed on an as received basis