To qualify, you must meet the following requirement at the time of filing:
Completion of two years of college* or university coursework with classes in Business Administration, Public Administration, Finance, Operations Management or a related field -AND- three years of highly responsible administrative support experience including processing of purchase orders or preparing procurement requests at the level** of Administrative Assistant I or Facilities Services Assistant.
**At the level of Administrative Assistant I or Facilities Services Assistant is defined as performing work in a comparable classification requiring the same level of responsibility, and requiring the same knowledge, skills, and abilities. This is characterized by performing a variety of routine to moderately difficult administrative duties in support of procurement duties, including gathering and compiling statistical reports, and assisting in facilities coordination of vendors for the delivery of goods and services.
Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.
No out-of-class experience will be accepted.
Licenses; Certificates; Special Requirements:
A valid California Class C driver's license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
*College Education Verification: A legible copy of your college diploma -OR - official transcripts with the degree posted from the college or university must be submitted within ten business days from the date your online application was filed.
Documentation may be submitted as follows:
- As an attachment to your on-line application. Attachment(s) must be in Microsoft Word or PDF format and should not exceed 10 MB; or,
- In person or by mail to the Human Resources Administration office located at 111 N. Hill Street Room 203, Los Angeles, CA 90012.
Please include your first and last name and the examination title on any documents attached to your application. The Court will not accept documents submitted by facsimile transmission, emails or postmarks.
Foreign studies must be evaluated by an academic credential evaluation agency and deemed to be equivalent to degrees from the United States. For a list of acceptable evaluation agencies, please visit www.naces.org or http://aice-eval.org/. Foreign studies submitted without acceptable evaluation will be rejected.
The ideal candidate will possess the following desirable qualifications:
- Bachelor's or advanced college degree in Business Administration, Public Administration, Finance, Operations Management or a related field.
- Public agency purchasing experience.
- Knowledge of SAP Phoenix, BidSinc financial systems.
- Knowledge of Judicial Branch contract law.
- Knowledge of the State of California Contracting Manual.
- Excellent oral and written communication skills.
PART I: Qualifying evaluation of education, training and experience based upon submitted application materials and supplemental questionnaire.
PART II: An online exam, weighted 60%, covering, Following Instructions, Customer Focus, Drive for Success, Conscientiousness, Composure, Service Professional, Reviewing Forms, Organizational Skills and English Usage. Applicants who successfully pass the online exam will be invited to Part III of the examination process consisting of a paper-pencil test. Online testing is tentatively scheduled for early March, 2017. No person may complete this assessment more than once every 12 months.
PART III: A paper-pencil written exam, weighted 40%, covering Competitive Solicitations (Bidding), Purchasing Concepts, Computing Costs & Purchase Orders, Interpersonal Skills, and Reading Comprehension. The paper-pencil test is tentatively scheduled for Saturday, March 25, 2017 at the Los Angeles Superior Court Monrovia Training Center.