Architect/Facilities Manager

U.S. Court of Appeals, 11th Circuit
Architect/Facilities Manager

Description

The Circuit Executive’s Office of the U.S. Court of Appeals for the Eleventh Circuit is accepting applications for the position of Architect/Facilities Manager. Applications are being accepted through July 31, 2018 or until the position is filled. A cover letter with a resume detailing background, experience, and qualifications and a self-edited writing sample of no more than five pages should be mailed to:

Cheryl Vessels
Assistant Circuit Executive for Human Resources
United States Court of Appeals
for the Eleventh Circuit
56 Forsyth Street, NW
Atlanta, Georgia 30303

The selected candidate will be subject to a background investigation as a condition of employment.

Reimbursement for expenses associated with interview(s) and/or relocation is not available.

POSITION SUMMARY: The Architect/Facilities Manager reports directly to the Assistant Circuit Executive (ACE) for Space and Facilities. The principal responsibilities of the position are to provide support to the Court of Appeals for the Eleventh Circuit (Alabama, Florida, Georgia) and the Eleventh Circuit Judicial Council in the areas of architectural design and construction for both new and renovation projects; space planning, interiors and furniture layouts; facilities maintenance; and procurement.

DUTIES AND RESPONSIBILITIES:
Duties related to architectural responsibilities:
Develop design concepts utilizing AutoCAD software and program requirements for new and renovation projects for offices, chambers space, and other court projects.
Serve as point of contact in the design of court projects and act as liaison for the circuit executive’s office with other court offices, the General Services Administration (GSA), and consulting architects, engineers and contractors.
Assist in the review of design layouts and/or architectural/interior design drawings by the GSA and consulting architects and engineers to determine whether they are suited to the needs of the court.
Meet with various GSA space and facilities project specialists to facilitate communication with architectural and engineering specialists.
Assist in preparing solicitations and statements of work/specifications for outside architects, engineers, and contractors.
Communicate with and obtain approval from judicial officers and court personnel for whom space is designed; insure that both plans and specifications meet the necessary functional requirements and code requirements as applicable.
Work with GSA to establish schedules for completion of projects in the shortest possible time.
Monitor progress of design and construction projects through site visits, meetings, e-mails and telephone calls.
Conduct walkthroughs of facility renovation/construction projects and prepare punch lists when necessary.
Prepare periodic reports and status of projects and funding requirements to the Court for new and renovation projects.
Update and maintain Record Drawings in AutoCAD after projects are complete.
Determine when outside services should be sought in lieu of GSA.
Confer with court management personnel and subject matter specialists about matters related to the planning, funding, design, construction, and maintenance of court facilities.

Duties related to in-house space planning/interiors projects:
Assist the court’s interior designer in the planning and scheduling of facilities interiors projects assigned by the ACE for Space and Facilities.
Assist the court’s interior designer in developing concept designs, when necessary, by drawing space and furniture layouts utilizing AutoCAD software for renovated space and new construction for judicial officers and court support offices.
Assist the court’s interior designer with recommending to circuit court officials the quality, color, and design of room finishes, furniture, window coverings, fixtures, and accessories in keeping with policy, regulations, budgetary considerations, and the end user’s personal preference.
Communicate with vendors, set delivery and installation schedules, coordinate vendor entry with court security officers and court staff pursuant to security requirements, and assist with procurement matters as needed.
Review GSA cost estimates and vendor’s cost proposals to determine whether prices are fair and correct; determine if quality meets specification and performance standards.
Locate sources of supplies for regular and emergency purchases in the shortest possible time span, while adhering to procurement policies.
Respond to inquiries concerning problems which arise in cyclical maintenance and alteration projects.
Confer with court management personnel and subject matter specialists about matters related to the space planning, funding, and interior design of court facilities.
Coordinate meetings, as needed, with court personnel, GSA, contractors, and vendors.
Monitor status of ongoing work assignments and maintain schedules.
Prepare periodic reports to the Court of projects and/or funding requirements.

Duties related to facilities maintenance and housekeeping coordination include:
Monitor progress on facilities cyclical maintenance projects and GSA maintenance of building systems from initial design through task completion.
For multiple court locations throughout the Circuit, provide information on facility maintenance problems and cyclical replacement items, and coordinate corrections with GSA or outside contractors.
Consult with GSA and on-site maintenance staff for them to perform periodic assessments of court occupied spaces, and on-going maintenance and repairs.
Consult with GSA and on-site maintenance staff for them to schedule preventative maintenance (PM) services, as required.
Consult with GSA and on-site housekeeping staff for them to perform periodic assessments of court occupied spaces, and on-going housekeeping needs.
Coordinate the repairs of court furniture, equipment, and appliances with vendors and contractors.
Update building signage and evacuation plans.
Coordinate overtime utilities and temperature control during court sessions and other events.

Duties related to financial responsibilities:
Develop space and facilities budget projections for assigned projects or recurring circuit wide space and facilities budget needs.
Coordinate information for the funding of annual court space and facilities projects, including identifying potential projects, soliciting potential projects from court units, and preparing a proposed priority list for committee review and Court action.
Review, evaluate, negotiate, and oversee assigned project funds.
Monitor and report on assigned space and facilities project expenditures.
Process and recommend payment of assigned space and facilities project invoices.
Apply guidelines for standard space and facilities allowances.
Provide quick planning estimates for new construction and/or alterations projects.
Perform other functions within the Circuit Executive’s office as assigned.

Requirements

QUALIFICATIONS AND REQUIREMENTS:
A professional architecture degree accredited by NAAB or CACB; may include a Bachelor of Architecture (B Arch), Master of Architecture (M Arch), or Doctor of Architecture (D Arch). A minimum of five years of specialized experience in facilities planning, design, construction, and project management. For placement at CL-28, at least one year of specialized experience equivalent to work at classification level 27 (CL-27) is required. For placement at CL-29, at least one year of specialized experience equivalent to work at classification level 28 (CL-28) is required. If the selected candidate starts this position at CL-28, he or she may later be eligible for promotion to CL-29 without further competition. The candidate must possess space and facilities project management expertise involving multiple complex projects with budget constraints and firm deadlines. Occasional day trips and overnight travel required within the circuit. The candidate must have the ability to perform physical work such as lifting and moving of files, materials, furniture and equipment (approximately 50 pounds) is required. This position requires extended walking and standing.

Demonstrated ability to review and analyze construction documents and cost estimates, negotiate fees and costs, and resolve issues from preliminary design through construction; a working knowledge of procurement and contracts; well-developed organizational skills and ability to simultaneously manage and coordinate a range of projects at various stages of design and construction, and through occupancy; skill in the use of automated equipment, including word processing, spreadsheet, project management applications as well as, automated (preferably AutoCAD) and manual drafting systems; demonstrated ability to perform furniture selection and procurement functions. Also, must have the ability to learn about the court units and their operations, as well as the ability to learn and apply various court administrative processes and judiciary policies set forth in the Guide to Judiciary Policy. Knowledge of government procurement policies and procedures is a plus.

The candidate must possess excellent grammar, strong written, oral and graphic communication skills, and interpersonal, analytical and record keeping skills. The substantial amount of interpersonal communication required in the fulfillment of the duties and responsibilities of the position makes it necessary that the candidate manifest the highest degree of professionalism, poise, courtesy and tact at all times. The candidate must be able to communicate and work collaboratively with staff from all areas of the Circuit Executive's Office; the candidate must be able to exercise initiative on a daily basis and motivate others involved in project development. The candidate must have the ability to consistently demonstrate integrity, sound ethics, exercise mature judgment and comply with the Code of Conduct for Judicial Employees; possess the ability to maintain strict confidentiality of all court matters.

PREFERRED QUALIFICATIONS:
Architectural registration.
Experience working in a legal and/or court environment, particularly appellate courts and/or federal courts is desirable.

CONDITIONS OF EMPLOYMENT: Applicants must be a United States citizen or eligible to work for the federal government. All applicant information is subject to verification. The appointment is provisional and contingent upon the satisfactory completion and approval of a ten-year background investigation with periodic updates every five years thereafter. It is the policy of this court that all new personnel are hired for a twelve-month initial probationary period, at the end of which time their work and progress will be evaluated. All court employees are required to adhere to a Code of Conduct for Judicial Employees, copies of which are available upon request. Employees of the United States Circuit Courts are considered “at-will” employees, and, as such, may be terminated with or without cause. The Office of Personnel Management civil service position classification standards and appeal procedures do not apply to federal court employees. The Federal Financial Reform Act requires direct deposit of federal wages for court employees.

THE UNITED STATES COURTS ARE EQUAL OPPORTUNITY EMPLOYERS

EMPLOYEE BENEFITS
Employees of the United States Courts are entitled to the same benefits as other federal government employees. They are not part of the Civil Service system, however. Some of the benefits of federal service are:

PAID VACATIONS
From 13 to 26 days per year depending on length of federal service.

PAID HOLIDAYS
10 days per year.

SICK LEAVE
13 days per year.

HEALTH INSURANCE
Employees may participate in the Federal Employees Health Benefits Program (FEHBP), and may choose from plans provided by several insurers. The government contributes up to 75% of the premium, depending on the plan selected.

DENTAL/VISION INSURANCE
Employees may participate in the Federal Employees Dental and Visio Insurance Program (FEDVIP), which is a supplemental insurance program. Premiums are paid in full by the employee; however, the premium is deducted on a pre-tax basis.

LIFE INSURANCE
Employees may participate in the Federal Employees Group Life Insurance Program (FEGLI).

FLEXIBLE BENEFITS
Employees may participate in the Federal Judiciary Flexible Benefits Program which includes (1) a Premium Payment Plan which offers employees the choice of having health insurance premiums deducted from their pay either pre-taxes or after-taxes, and (2) a Flexible Spending Account which allows employees to set aside pre-tax money to cover certain health care and dependent care expenses.

LONG-TERM CARE INSURANCE
Employees may participate in the Federal Judiciary Group Long-Term Care Program which covers such benefits as community based care, nursing home care, hospice care and caregiver benefit. Spouses, parents, parents-in-law, grandparents, and grandparents-in-law are also eligible.

WITHIN-LEVEL SALARY INCREASES
Within each salary classification level there are 61 "steps." Based upon performance, employees within the Developmental Range (steps 1-24) are eligible for step increases every 13 pay periods and employees within the Full Performance Range (steps 25-61) are eligible for step increases annually.

TIME IN SERVICE
Time in service with other federal agencies and prior military service is credited for the purpose of computing employee leave and retirement benefits.

RETIREMENT
Newly-hired employees contribute 12.05% of their salary toward a retirement plan under the Federal Employees Retirement System, to which the government also contributes. Of that 12.05%, 6.2% goes to social security, 1.45% goes to Medicare, and 4.4% goes to the FERS Basic Benefit Plan. Employees may also participate in a voluntary tax-deferred Thrift Savings Plan [similar to “401(k)” plans]. Benefits are generally available upon retirement at age 60 with 20 years of service or at an earlier age with 30 years of service. Reduced benefits may be available with fewer years of service. Specific details are available upon request.

Location: 
atlanta, GA 30303
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