Program Coordinator

Position Type:


Scheduled Weekly Hours:


Requested Start Date for this Position:

08/15/2019 - 29 days to go

Full-time or Part-time:

Part time

Job Summary:

The Academic Internship Program (AIP) is a credit-bearing experiential learning program under the Academic Dean in Regis College. The program provides the opportunity for students to participate in an off-campus placement in the professions, nonprofit sector, business, or industry while earning credit through their academic department. The program reflects the University’s mission to increase students’ ability to integrate and apply academic and personal learning through rich, structured experiences off campus. We serve traditional undergraduates in arts and sciences as well as graduate students in the MS in Biomedical Sciences and MS in Environmental Biology programs.

This is an 11-month, 40 hour per week position. Position goes from August 1 to June 30.

Major Duties and Responsibilities:

The Program Coordinator is responsible for developing internal and external marketing strategies for the program; advising and coaching many of the over 250 students who visit the office each year using a vocational discernment approach; co-managing over 125 internships per year; conducting site visits and developing relationships with community partners; working closely with faculty; designing and maintaining databases; and collaborating with all academic departments in Regis College as well as Service Learning, Study Abroad, Diversity, Admissions, the Career Center, and colleagues in our four other colleges.

Major Duties and Responsibilities:

Please note: percentages fluctuate based on the academic cycle.

(15 - 20%) Administrative Duties

  • Monitor the AIP email account and respond in a timely fashion.
  • Verify and register students completing credit-bearing internships each semester.
  • Manage the AIP student database.

(15 - 20% Marketing and Outreach)

  • Design and implement internal marketing strategies for the Academic Internship Program, special internship programs, and the Regis Semester in Washington, DC, directed at current and prospective students, Regis faculty and staff, and internship partners.
  • Develop outreach strategies to encourage underrepresented student participation in AIP and to support their success throughout the process.
  • Coordinate information sessions and other events to bring program providers to campus to meet with and recruit students. Conduct follow-up market research on events.

(15 - 20%) Student Coaching and Advising

  • Engage students in the exploration of vocation through experiential learning.
  • Guide students in the development and procurement of internship placements.
  • Provide academic coaching and advising to students to support the achievement of long-term personal, professional, and academic goals through one-on-one meetings before, during, and after the internship.
  • Provide information and support services to students such as résumé and cover letter review, interviewing tips, and essential professional advice.
  • Create student internship resources specific to each discipline.

(10 - 15%) Presenting and Facilitating

  • Co-create and provide presentations for new student orientation, and prospective student and parent meetings.
  • Co-design and facilitate interactive workshops for first-year seminars and sophomore classes.

(10 - 15%) Internship Site Collaboration

  • Provide internship partners with AIP expectations and guidelines for academic internships and assist them, as needed, in developing internships that meet Regis guidelines.
  • Communicate regularly with internship partners throughout the semester, including conducting site visits, to ensure internship integrity.
  • Foster and sustain genuine and active relationships with past and current internship sites.

(10 - 15%) Assessment and Reporting

  • Contribute to the design of midpoint and final evaluations for employers/site supervisors and post-internship evaluations for students. Align evaluations with departmental Student Learning Outcomes and academic unit Assessment Plan.
  • Collect, analyze, and report data from evaluations. Help to implement program improvements based on data.
  • Assist in the preparation of annual reports, five-year Academic Unit Reviews, and other reports as needed.

(10 - 15%) Student Worker Supervision

  • Hire, train, supervise, and mentor student worker in data entry and implementing marketing strategies on campus.
  • Create a rich learning environment for the student in which the student can develop a professional portfolio.

(5 - 10%) Faculty Collaboration

  • Work with faculty from over 25 academic programs to create academically strong internships.

(5 - 10%) University Collaboration

  • Work with all other colleges at Regis University to create learning opportunities for Regis College students who require course facilitation by faculty outside of Regis College.
  • Develop and maintain close working relationships with Legal Counsel and Risk Management in order to be fully prepared to handle situations that require their expertise.
  • Perform other duties as necessary to support the Regis University Mission of shaping an inclusive community where all can flourish.

(5 - 10%) National Collaboration and Professional Development

  • Participate in professional development in standards and best practices in experiential education.
  • Share national standards and best practices with Regis faculty and internship partners.

Minimum Qualifications:

  • Bachelor’s degree required.
  • A commitment to improving access to higher education and related experiences for underrepresented students.
  • Outstanding interpersonal skills and the ability to collaborate with diverse groups on and off campus.
  • Ability to take the initiative and work independently.
  • Excellent oral and written communication skills.
  • Ability to organize work, prioritize effectively, and manage multiple projects simultaneously.
  • Strong computer skills including Microsoft Office, Canva/Visme, and Handshake.
  • Desire to participate in professional development related to experiential education (leading to a Certificate in Experiential Education), academic coaching, and other related areas.

Preferred Qualifications:

  • Master’s degree in education or related field.
  • Experience advocating for and mentoring students from diverse backgrounds.
  • Experience working with teaching faculty in a college/university setting.
  • Strong presentation and facilitation skills.
  • Knowledge of job search methods for students.

Work Schedule:

8:00am – 4:30pm (with occasional evenings)

Monday – Friday

This is an 11-month, 40 hour per week position. Position goes from August 1 to June 30.

Pay Rate:

up to $21.21/hour depending on qualifications

Denver, CO 80221
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